General Privacy Statement 

About Intellect 

Intellect are a recruitment agency and a recruitment business as defined in the applicable employment and industry specific legislation and regulations, including but not limited to, the Employment Agencies and Employment Businesses Regulations 2003. Our primary goal is to connect specialised talent with leading employers across various geographies, sectors and professions.

Our Services

Our services include permanent and temporary placements, executive search, managed talent services, contingency resource solutions and auxiliary services that support the talent management objectives of an organisation to include psychometric testing, assessment centres, executive coaching and outplacement.

Overview of our approach to privacy

We collect personal data so that we can provide our services, and we take the protection of your data very seriously. You are core to our business and we know how important your data is to you. That is why we put an emphasis on protecting your personal information in everything we do.

For the purposes of the General Data Protection Regulation in Europe ("GDPR"), Intellect is generally the controller of personal data that is processed as described in this Privacy Statement. When providing managed services, Intellect acts generally as a data processor.

This privacy statement applies to the processing of personal data by Intellect as a personal data controller under the GDPR. Personal data includes any data from which a person can be identified. This Privacy Statement describes our approach to privacy and  includes details about the types of personal data we process and how it is used and managed within Intellect.

Whose personal data do we have?

This Privacy Statement applies to personal data we process in relation to:

• Candidates
• Clients
• Suppliers
• Website Users

For the purposes of this Privacy Statement, a Candidate is:

• An active job seeker;
• Someone we identify as a potential job seeker;
• A contractor of Intellect.

Our clients are a diverse portfolio of organisations who seek Candidates

This privacy statement is not applicable to employees of Intellect

Sharing of personal data

Providing you with services requires us to share your information. We will always ensure that any transfer of personal data is performed within the law and that any processors and sub-processors take appropriate technical and organisational measures to protect personal data.

We may disclose personal data in the following circumstances:

• to business partners and sub-contractors for the performance of any contract relating to services provided for the purposes of servicing our Clients and Candidates, including email, ticketing, CRM, ATS, payment processors, data aggregators, hosting service providers, external consultants, auditors, IT consultants and lawyers;
• to analytics and search engine providers that assist us in the improvement and optimisation of the Website. This consists of information relating to the web pages visited on the Website and tracking codes from service providers to include but not limited to LinkedIn, Google and Marketo;
• if Intellect or substantially all of its assets are acquired by a third party, in which case personal data held by us will be one of the transferred assets;
• if we are under a duty to disclose or share personal data in order to comply with any legal obligation (including tax, audit or other authorities), or in order to enforce or apply any contracts that we have; and/or
• to protect our rights, property, or safety, or that of our Clients, Candidates or others. This may include exchanging information with other companies and organisations for the purposes of fraud protection.

We may share Candidate information with the following parties:

• Clients and potential Clients;
• third party representatives of our clients;
• third parties providing verification services (for example, criminal record checks/ pre-employment screening services and assessments);
• We may be required to share references provided by Associate Contacts of Candidates in the event of an access request by the Candidate.

Accessing, updating, and deleting your data

You have various rights relating to how your personal data is used including the right:

• to ask for access to the information we hold on you;
• to change information you think is inaccurate;
• to delete information (your right to be forgotten);
• to ask us to limit what we use your data for;
• to have your personal data moved to another provider (data portability);
• to make a complaint.

The following rights apply to your personal information and how it may be used by Intellect:

• You have the right to request access to the information we hold about you. Upon receiving a written request from you, we must provide you with the information requested as well as details of the processing, the categories of personal data involved, and the recipients of the personal data. We will provide the first copy of your personal data free of charge, but any additional copies may incur a reasonable fee.
• You can request that inaccurate information be corrected. If you would like us to alter your personal information, let us know. We may not always be able to change or remove that information, but we will correct factual inaccuracies and may include your comments in the record.
• In some circumstances, you may be able to request that your personal information be deleted, for example if:

1. Your personal information is no longer required for the purpose for which it was originally collected;
2. You have withdrawn your consent to us using your information (where we have no other legal basis to do so);
3. There is no legal basis to use your information;
4. A legal requirement requires that the information be deleted.

As a processor, Intellect will do what it can to ensure that third parties who are using your personal information on our behalf comply with your request for the erasure of your information. Please note that we are unable to delete your personal information where:

• we are required to have it by law;
• it is used for freedom of expression;
• it is used for public health purposes;
• it is used for scientific or historical research or statistical purposes where deleting the data would make it difficult or impossible to achieve the objectives of the processing; or
• it is necessary for legal claims.

We cannot provide you with a copy of your data if doing so would adversely affect others' rights and freedoms. 

You can ask us to limit how we use your personal data

• You have the right to ask us to restrict what we use your personal data for where:
  • You have identified inaccurate information, and you have informed us of it;
  • where we have no legal reason to use that information but you want us to restrict what we use it for rather than erase the information altogether.

When personal data is restricted, it can’t be used other than to: securely store the data, with your consent, to handle legal claims and protect others, or where it is for important public interests. Where restriction of use has been granted, we will inform you before we carry on using your personal data.

• You have the right to ask us to stop using your personal data for any of our services. Where possible we will seek to comply with your request, but we may need to hold or use data because we are required by law. You should also be aware that if your request is approved this may cause delays or prevent us delivering in that service.

You can ask to have your personal data moved to another provider (data portability)

Your right to request your personal information be given to you or to another service provider of your choice can be exercised. This is called data portability. This right only applies to data stored in electronic form where we’re using your personal information on the grounds of consent or pursuant to a contract with you. It does not apply where it would adversely affect the rights and freedoms of others.

You can make a complaint

You have the right to lodge a complaint with the local supervisory authority for data protection in the EU member state where you usually reside, where you work or where you think an infringement of data protection law took place.

Security measures

The company monitors for security breaches and takes all necessary precautions to prevent them.

We will take all steps reasonably necessary to ensure that all personal data is treated securely in accordance with this Privacy Statement and the relevant law.

Our information management and collection processes are protected and secured through appropriate technical and organizational measures.

To protect the privacy and security of personal data, we will also take reasonable steps to verify your identity before granting access to information as appropriate.

In order to prevent unauthorised access to your information, we use strict procedures and security features.

During the transmission of personal data, we also use secure connections.  If you have been provided (or chosen) a password that allows you to access services, you are responsible for keeping this password confidential.

If you think that there has been any loss or unauthorised access to personal data of any individual please let us know immediately.

Cross border data transfers

We may share personal data outside the EU, however we will always ensure that this is done in compliance with the relevant laws.

As a global organisation we use and share personal data both inside and outside the EU. We ensure that any transfer of data outside the EU is undertaken using legally compliant transfer mechanisms and in accordance with the GDPR.

In general, we rely on the Standard Contractual Clauses of Article 46.2 of the GDPR adopted by the EU Commission when transferring personal data outside the EU, but we may also rely on some of the other legally compliant transfer mechanisms.

Third party websites

We are responsible for our own privacy practices, not those of third parties.

Intellect services may be accessed through links from and to third party websites. It is important to note that these websites may have their own privacy statements. We do not accept any responsibility or liability for these third party websites nor do we provide support for their services. We encourage you to exercise due diligence before submitting any personal data to these websites.

Changes to this privacy statement

We will update the date on this Privacy Statement when we make changes to it.

We will post any changes on the website and when doing so will change the updated date on the version control on this privacy statement. If you are not happy with any changes that we have made, we understand you may wish to cease using our services

In some cases we may provide you with additional notice, for example by email, of changes to this Privacy Statement. If we deem the changes to be material, we will provide you with such additional notice well in advance of the changes taking effect.

Candidate Privacy

Overview of candidate data

Our recruitment services require that we collect personal information about our Candidates. This section of the Privacy Statement provides specific information on Candidates and describes in detail how we handle their personal data.

Candidates and associated contacts

Our Candidates are individuals to whom we provide our services, such as providing advice and assistance with finding a career opportunity.

As a recruitment business we connect those looking for a job (“Candidates”) with businesses who are looking for Candidates (“Clients”). For the purposes of this Privacy Statement a Candidate includes:

• A job seeker who registers with us in order for us to assist them in finding a job, or submits an application for one of the roles we advertise;
• A person we have placed with a Client, whether permanently or on a contract basis;;
• Any person we identify as a potential job seeker (for more information, see personal data sources);
• Intellect defines a contractor as a Candidate for the purposes of this Privacy Statement.

An “Associated Contact” of a Candidate means individuals whose contact details are provided to us where, for example:

• a Candidate may make a referral of another jobseeker;
• a Candidate may provide the details of their emergency contacts;
• a Candidate may provide us the details of a referee;
• a Client Contact with whom Intellect has/had a Candidate on contract assignment, may provide a reference for that Candidate.

Personal data source

We have a large variety of sources of Candidate data. We will only ever source data that is necessary to provide services to you and in a way that would be generally expected.

We receive personal data about Candidates from a variety of sources. The primary source is from our Candidates directly. Examples of the sources of personal data of Candidates are as follows:

• the Candidate may send their CV to us with the intention of registering with us to be informed of potential job vacancies;
• the Candidate may apply directly to a position advertised on the Intellect website;
• the Candidate may apply to a position advertised on a third party jobs website;
• the Candidate may be sourced from publicly accessible platforms where Intellect employees are also registered users, for example LinkedIn;
• the Candidate may be sourced from third party CV providers such as jobs websites who provide CV search facilities and where users have made their CV data available to registered customers of these sites;
• we receive Candidate information when the Candidate interacts with our communications e.g. websites and advertisements;
• we may receive personal data about a Candidate from nominated referees of the Candidate or from other Associated Contacts of the Candidate;
• the Candidate may be referred to us from a Client who wishes us to payroll the Candidate as a contractor;
• when we are providing a managed services solution to a client, the Candidate may be referred to us from a third party recruitment business which is a supplier to us for that client;
• when we are providing a managed services solution to a client, the Candidate may be referred to us directly from that client requesting that we process their application on their behalf.

Lawful processing

We have to process personal data legally. If we look for consent we will always ensure that Candidates know what they are consenting to. We may also process personal data without consent but only if that is compliant with the GDPR and/or is in line with the reasonable expectations of Candidates and Associated Contacts.

Under the GDPR we must have a lawful basis for processing all personal data. The GDPR sets out the grounds where processing of personal data can be undertaken legally. The main grounds used by Intellect to process personal data are as follows:

Contract

If we have a contract with a Candidate, such as a contract worker, or where the Candidate has entered into a work finding services agreement for the provision of services, we will process personal data in order to fulfil the requirements of the contract, or to undertake set up requirements prior to entering into the contract.

Legal Obligation

If we have a legal obligation to process personal data, such as the payment of taxes, we will process personal data on this legal ground.

Legitimate Interests

The GDPR states that we may process personal data “if necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data”. We may use legitimate interests where we do not have GDPR compliant consent, or where the information is collected indirectly about Candidates (see Sources of Personal Data). We have assessed the scenarios where we use legitimate interests as a legal ground for processing and we consider our processing is in line with Candidate expectations and that there is a balance between our interests, and those of Candidates. Candidates may object to any processing undertaken on the grounds of legitimate interests. To find out How do you Access / Update / Delete Your Data, please read that section of our Privacy Statement.

Consent

Consent may be collected when a Candidate applies to a position advertised on our websites, or when a candidate completes our registration process (see Sources of Personal Data). Where we are unable to collect consent for a particular processing activity we will only process personal data if we have another lawful ground.

Defence of legal claims

In limited circumstances and in accordance with the law we may use Candidate information in the defence of legal claims or enforcing legal rights, such as IP rights.

Assessment of employee working capacity

In certain circumstances, particularly in the case of a contract worker, we may be required to assess the working capacity of that worker and we will operate under this legal ground in relation to any tests or assessments undertaken involving the processing of sensitive personal data.

How we use candidate personal data

We want to ensure that the personal data is used for the purposes that you would expect and our ultimate goal is that there should be no surprises for Candidates in the way that personal data is used by Intellect. Personal Data is used for the following key business activities to ensure that we can deliver the best recruitment services to you:

• Recruitment Services
• Marketing
• Finance
• IT
• Legal
• Equal Opportunities and Diversity

Recruitment Services

Our business is to assist and advise Candidates in their search for job opportunities. In providing our services, we may use personal data for the following purposes (we will only ever use the personal data as described here if we have a legal basis for doing so):

• to keep in contact with Candidates, to inform, update and discuss new relevant job opportunities and any subsequent progression through the job search process, for example about interviews, job offers, on-boarding, and in the case of contract workers, the timesheet and payment processes;
• to keep up to date information about the Candidate in relation to their job search process and their requirements, in order to assess their suitability for current or future vacancies for example based on their previous skills and experience overall, their own statements about career aspirations, professional development, strengths and weaknesses, their level of managerial experience, professional qualifications;
• to contact referees as part of the recruitment process for permanent roles or as part of the screening process for contract roles;
• to record emergency contact details for contract workers;
• to understand the profile of organisations in which Candidates are currently / previously employed;
• to create a record/file for the Candidate on our internal systems to associate all notes and tracking throughout the job search, interview, placement, on boarding and contracting process;
• to understand current and expected salary, notice period and availability, current and required locations in order to enhance and impact the success of the matching process and ensure the Candidate is provided with the most relevant opportunities;
• to develop the relationship between Intellect and the Candidate and ensure a more personalised service;
• to meet the requirements of the Client application process including criminal record and credit checks (where relevant);
• to verify the information provided by Candidates using evaluations and tests (including functional capability and psychometric testing) at the request of the Client;
• to pay referral fees;
• to retain evidential proof of the identity of the Candidate;
• to share Candidate information with Clients. We are not responsible for the processing activities of Clients once a Candidate’s personal data has been shared. Please refer to the Privacy Statement of the relevant Client;
• to carry out our obligations under Client contracts;
• to enable Candidates to participate in our career development services
• to tailor our products and services to better identify the right Candidates and present the right opportunities at the right time and meet Candidate and Client needs more effectively;
• to undertake modelling based on demographic, behavioural, geographic data in order to produce lead scores that may predict the jobs, locations and companies Candidates are most likely to be interested in, or to predict which Candidates our Clients are most likely to hire;
• to undertake profiling for the purposes of semi-automated or manual decision making about Candidates.

Marketing

We aim to provide Candidates with information that is relevant and personal to the service that they expect to receive from us. When drafting and sending marketing communications, we may use personal data for the following purposes:

• to personalise and make the marketing information sent as relevant as possible;
• to ask for your help in relation to sharing information about opportunities we may have, with your network;
• to aggregate data used as part of surveys or to produce market insights;
• to segment and distribute targeted marketing;
• to follow up with attendees of our events/webinars or to contact attendees about current or future opportunities;
• to ask for your opinion about our products or services;
• to produce aggregated models to predict trends and produce market insights.

Finance

We may use and create personal data about Candidates for the purposes of making and receiving payments including the following scenarios (we will only ever use the personal data as described here if we have a legal basis):

• to make an offer of salary and benefits to a Candidate on behalf of a Client in relation to a specific job offer;
• to generate placement activity on our central systems in order to invoice a Client;
• to benchmark salaries for Candidates with similar experience or for companies with similar vacancies;
• to undertake financial audits;
• to communicate payroll and other financial information to Candidates and Clients.

IT

We are continuously developing our software and systems to improve the services that we provide to our Candidates. We use personal data in some cases to facilitate that development including the following (we will only ever use the personal data as described here if we have a legal basis):

• to gain customer insights to help optimise and develop new products and services for Candidates;
• to store and backup information;
• to undertake modelling to identify improvements and efficiencies in the recruitment process.

Legal

We may need to process certain personal data as part of our legal obligations, and to ensure our recruitment practices are in line with our diversity programmes. We may use personal data for the following purposes (we will only ever use the personal data as described here if we have a legal basis):

• to capture consent/contract acceptance on paper or electronic registration forms, terms and conditions or forms;
• to comply with our legal obligations in respect of: the collection of taxes, levies, contributions; the detection of crime; labour standards; anti-bribery legislation; and industry specific legislation;
• to comply with Client requests relating to their employment practices;
• to comply with the law in certain jurisdictions;
• to fulfil contractual obligations with Clients and vendors, for example, in relation to the enforcement of intellectual property rights.

Equal Opportunities and Diversity

We may process certain personal data as part of our commitment to Equal Opportunities and Diversity, for example to ensure our recruitment practices are in line with our diversity programmes. We may use personal data for the following purposes (we will only ever use the personal data as described here if we have a legal basis):

• to promote diversity or inclusion in the workplace.

A Candidate’s personal data relating to diversity is held anonymously and used for statistical purposes only.

Your personal data that we collect

We only collect the personal data that we require in order to provide the best service to you and to deliver the services that you expect. We have described here in as much detail as possible the personal data that we use in order to provide our services and the purposes for which it is used.

Depending on the scope of the relationship that we have with you as a Candidate we may collect some or all of the following personal data. The personal data collected will also depend on the country where the information is being collected and local laws. We use the personal data as described in the How we Use Personal Data section above and we have outlined the relevant purposes in the table below:

Examples of Personal Data	Purpose for collection
Associated Contact information including: - phone number - email address - social media links - home address - email marketing permissions - SMS permissions	- Recruitment Services - Marketing - IT - Legal - Finance
Candidate CV including: - date of birth - employment history - skills/ experience - languages - educational history - qualifications - membership of professional associations - contact details of employer references/character references - licenses held - interests and hobbies	- Recruitment Services - Marketing - IT - Legal - Finance - Equal Opportunities and Diversity
Candidate special categories of personal data including: - diversity data such as gender - religion - ethnic origin - sexual orientation - (we will only source this data with the direct consent of Candidates)	- IT (data storage) - Legal - Equal Opportunities and Diversity
Candidate registration data including: - systems assigned identifiers (e.g. id) - date record added - work finding services agreement - candidate registration form (with associated contact data) - Candidate terms and conditions	- Recruitment Services - Marketing - IT - Legal - Finance - Equal Opportunities and Diversity
Candidate application data including: - salary - notice period - details of visa or eligibility to work - photographic images - video applications if available - desired salary - CV received date - Referred by	- Recruitment Services - Marketing - Finance
Candidate metadata from candidate including: - Recent summary - Frequency and timeline of email engagement from Candidate emails / marketing interaction	- Recruitment Services - IT
Candidate compensation data including: - Salary and benefits offered to the Candidate by Client	- Finance - IT
Candidate contractor’s payroll data including: - bank details - tax information and documentation - social security information - National Insurance/Social Security Number, payment information - Limited / Umbrella Company details	- Finance - IT
Candidate Career and Event Management Registration Data including: - Name - Contact Email Address - Unsubscribe details - subscription preferences - Web metadata	- IT
Associated Contact Referees including: - Name - Phone Number - Email Address and reference details	- Recruitment Services - IT
Associated Contact Emergency Contact including: - Name - Phone Number - Email Address and relationship to Candidate	- Recruitment Services - IT

Retention of candidate information

Our goal is to build long-term relationships with our candidates, so they can succeed and grow long-term. We want to keep engaging and interacting with our candidates even after they have landed a job - for example, to keep them updated on market developments, invite them to topical seminars and networking events, and to offer advice about career development. However, we realize that the level of engagement we have with different candidates will vary, so our retention policy reflects that. Should we lose touch with a Candidate, we recognize that the personal data we collected will no longer be needed for the purpose for which it was collected, and we will not keep it.

Here are some examples of things we consider evidence of our ongoing involvement with a Candidate and thus a reason to keep their data:

• a Candidate meeting one of our consultants to register for new positions, or to ask for career advice and get some advice;
• us sending a Candidate’s CV to a Client for consideration for a role;
• setting up an interview between the Candidate and the Client
• Exchange of e-mails or telephone conversations between us and the candidate;
• Candidates interacting with us in other ways, such as opening market insights, newsletters, surveys, etc.

Unless the Recruitment Services have been provided to the Candidate, such personal data will be retained for a period of twelve months following the date of the last engagement by the Candidate with any marketing communication received. If a Candidate unsubscribes to marketing communications the Candidate personal data will be deleted from the marketing database and no further marketing communications will be sent.

Specifically in relation to Recruitment Services, IT, Finance, Legal, Equal Opportunities and Diversity, personal data will be retained in accordance with the above statements unless we are required to keep it for legal reasons. It will then only be retained for the period required by law and will not be further processed for any other purpose.

Client and Supplier Privacy

Overview of Client Contact and Supplier contact data

We want to explain clearly how we process the Client Contact and Supplier Contact personal data that we hold.

In order to provide our recruitment services we need to collect personal data relating to Client Contacts and Supplier Contacts and this section of the Privacy Statement provides specific information relating to the information collected.

Client contacts

Client Contacts include individuals working for businesses who employ the types of Candidates that we specialise in sourcing.

For the purposes of this Privacy Statement, a Client Contact includes members of Client staff, whose contact details we hold, and members of staff of a company who we deem a potential Client of ours, and whose contact details we hold.

Supplier contacts

Supplier Contacts include individuals working for businesses who may provide services to us.

For the purposes of this Privacy Statement, Supplier Contacts include anyone working in a business that is a supplier or potential supplier of services to us.

Sources of personal data

We source Client Contact and Supplier Contact information in order to serve the business relationship. We will only ever source personal data that is necessary and in a way that would be generally expected.

We receive personal data about Client Contacts and Supplier Contacts from a variety of sources, as follows:

• the information is often provided by the Client Contact or Supplier Contact, or created by Intellect as part of the business relationship;
• the information may be collected from public sources;
• the information may be collected indirectly from another person within the Client or Supplier Business;
• the information may be collected through our website as part of registration;
• the information may be collected indirectly from a website or from a third party.

Lawful processing

We have to process personal data legally. We will process Client Contact or Supplier Contact personal data in a manner that is compliant with the GDPR and in line with reasonable expectations.

We have to have a lawful basis for processing all personal data. The GDPR sets out the grounds where processing of personal data can be undertaken lawfully. The main lawful grounds used by Intellect to process personal data of Client Contacts and Supplier Contacts are as follows:

Legal Obligation

If we have a legal obligation to process personal data, such as the payment of taxes to revenue.

Legitimate Interests

The GDPR states that we may process personal data “if necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data”. It is considered reasonable to use Client Contact and Supplier Contact personal data for our legitimate interests for our business relationship or potential relationship with Clients and Suppliers.

Client Contacts and Supplier Contacts may object to any processing undertaken on the grounds of legitimate interests. To find out How do you Access / Update / Delete Your Data, please read that section of our General Privacy Statement.

Defence of legal claims

In limited circumstances and in accordance with the law we may use Client Contact and Supplier Contact information in the defence of legal claims.

How we use personal data

We want to ensure that the personal data is used for the purposes that you would expect and our ultimate goal is that there should be no surprises for Client Contacts or Supplier Contacts in the way that personal data is used by Intellect. To ensure that we can have a good business relationship with our Clients and our Suppliers, Personal Data is used for the following key business activities:

• Client Recruitment Services
• Marketing
• Finance
• IT

Client Recruitment Services

Our business is to find the right Candidates for our Clients and also the right Clients for our Candidates. We use Client Contact personal data as part of that business for the following purposes:

• to keep in contact with Client Contacts to discuss and review their hiring needs and requirements;
• to inform, update and discuss Candidates that might be of interest to the Client;
• to organise and schedule interviews with Candidates;
• to inform the Client about progression of a Candidate through the recruitment process, to discuss the placement and on-boarding of a Candidate, and communication relating to the payment process;
• to discuss any reference or other pre-screening information provided for a Candidate;
• to understand the type of Candidates required by the Client, and build up knowledge and understanding of the Client organisation and its structure;
• to create a record/file for the Client on our internal systems to associate all notes and tracking throughout the job search, interview, placement, on-boarding and contracting process;
• to develop the relationship between Intellect and the Client and ensure a more personalised service;
• to send Client Contact information to Candidates in relation to the interview and on-boarding process; and
• to carry out our obligations under our contract with the Client.

Marketing

We aim to provide Client Contacts and Supplier Contacts with information that is relevant and personal to the service that they expect to receive from us. We may use their personal data as follows:

• to personalise the marketing information that we send;
• to provide relevant information that we consider may be of interest;
• to aggregate data used as part of surveys or to produce market insights;
• to segment and distribute targeted marketing;
• to follow up with attendees of our events/webinars; and to ask for opinions about our products or services.

Finance

We use personal data about Client Contacts and Supplier Contacts for the purposes of making and receiving payments as follows:

• to generate placement activity on our central systems in order to invoice the Client;
• to communicate payroll and other financial information to Clients and Suppliers.

IT and Analytics

We are continuously developing our software and systems to improve the services that we provide to our Clients and Suppliers. We use Client Contact and Supplier Contact personal data in some cases to facilitate that development as follows:

• to gain insights to help optimise products, and to develop new products and services for Candidates and Clients;
• to tailor our products and services to better identify the right opportunities at the right time and meet Client needs more effectively;
• to produce aggregated models to predict trends and produce market insights;
• to undertake modelling to produce lead scores in order to predict which Candidates our Clients are most likely to hire;
• to undertake modelling to identify improvements in efficiencies in the recruitment process; and
• to store and backup information.

Retention

Our mission is to build lasting relationships with Clients for the purposes of finding the Client the right people for the Client business.

We only retain Client Contact and Supplier Contact personal data for as long as it is needed for the purpose for which it was collected. After that it is deleted from our systems.

Website Users

For the purpose of this Privacy Statement a Website User is any individual who accesses the Intellect website (the “Website”). We collect personal data relating to Website Users and this section of the Privacy Statement provides specific information relating to the information collected.

We source Website User information in order to improve our services and to develop the website. We received personal data about Website Users who access our advertisements or our Website regardless of where they interact or register with the Website.

We have to process personal data legally. We will process Website User’s personal data in a manner that is compliant with the GDPR and in line with reasonable expectations.

We have to have a lawful basis for processing all personal data. The GDPR sets out the grounds where processing of personal data can be undertaken lawfully. The main lawful grounds used by Intellect to process personal data of Website Users are as follows:

• you have given your consent;
• we believe that it is in the legitimate interests of the Website User and us.

We use Website User information for the following purposes

• to improve Website performance through analytics;
• to improve the service that we provide to each Website User.

Intellect collects and processes limited information about Website Users and this personal data includes:

• information that identified you as an individual or relations to an identifiable individuals including: CV, name, title, company name, job function, expertise, postal address, telephone and e-mail address;
• information that does not reveal your specific identity or does not directly relate to an identifiable individual. This might include, for example, browser and device information; app usage data; information collected through cookies, pixel tags and other technologies; demographic information and other information provided by you; or aggregated information. We use this information to facilitate our operation of the website and for delivering our service and marketing our service to you.

We will only retain personal data for as long as it is needed for the purpose for which it was collected. After that it is deleted from our systems.

Contact Us

You can email us at: privacy@intellect.ie

Please contact us if you have any questions about this Privacy Statement or the information we hold about you.

Version: 2.6.0

Effective date: 14/02/2022